Communication Tools for Travelers
If you have plans to be out of the office, whether it's for University
travel, vacation, or extended leave, there are some telephone and
e-mail features that are designed to make your absence easier for
you and your coworkers.
Before you leave
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Set up a temporary voice mail greeting to let people know that
you won't be in the office. If possible, tell them when
you expect to be back. Once your department is on the new voice
mail system, you'll be able to set an expiration date on the
temporary greeting. If you are still on the old system, simply
replace your current message with the temporary one.
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Set up a vacation response on your e-mail account. Just like
your voice mail greeting, this lets people know that you won't
be responding to your messages right away.
The auto-response feature for bama accounts was designed to
send only one vacation message to anyone who e-mails you, no
matter how many pieces of mail they send you while you're away.
If you are using a bama.ua.edu e-mail account, simply go to
bamamail.ua.edu and click
on "Set up vacation response" under "Tools."
This has to be done from the University's network, so don't
forget to do it before you leave!
Procedures for setting up vacation responses for departmental
accounts vary, as do the configurations; contact your local
computer support for instructions and more information.
While you're gone
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If you need to stay connected to the office, check your voice
mail. The number for the new voice mail system is 348-3300;
the old system is 348-9799.
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Many campus e-mail systems allow remote access to your e-mail,
so that you can keep mail from piling up until you get back.
The easiest systems to reach are those that allow Web access,
such as accounts on bama.ua.edu. If you use bama for your e-mail,
go to bamamail.ua.edu
and log in to check your mail.
If you use another campus network, contact your local network
support for your remote mail options. If you need more remote
access to your mail than your local network provides, bring
your ACTion card to the HelpDesk at A-203 Gordon Palmer Hall
to set up a bama account, if you don't already have one. Then
talk to your network support personnel about forwarding mail
sent to your departmental account to your new bama account.
When you get back
-
If you didn't set your voice mail greeting to automatically
expire, or if your department is still on the older system,
don't forget to re-record your greeting.
-
Turn off your vacation e-mail response. On most networks, the
procedure for removing the response should be similar to setting
it up. Account holders on bama go to the same site (bamamail.ua.edu,
then click "Set up vacation response") and click the
check box to turn off the existing vacation message.
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