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Take Charge of Your Schedule
If you answered "yes" to any of these questions, you should look into The University of Alabama's central calendar server. CorporateTime Server by CS&T/Lexacom is installed and running on bama.ua.edu. An account on this server can be accessed with Netscape Calendar (part of the Communicator package), with the CorporateTime client, or from a Web page. Once you access your account, you could just use it like a personal calendar, scheduling your tasks, events, and appointments and letting it remind you. But that wouldn't take full advantage of the capabilities of your new calendar. You can assign access rights to other users of the calendar system and access levels to your meetings. Then, when others use the "view agenda" feature to find out if you're busy, they'll be able to see for themselves, if you want them to. Remember, they only see what you want them to see. You can invite other calendar users to meetings and let the calendar server tell you if they have anything else scheduled. If you have multiple people that you need to invite and you can't seem to find a convenient time, you can have the calendar server automatically find a time slot when everyone is free. You can also have an automatic e-mail notification of the meeting sent to all attendees. If you need to let someone else maintain your calendar, you can set him or her up as your designate. If you need to have multiple designates, you can. While acting as your designates, anything they do will look like you did it. No one needs to know who is handling your schedule. You and your other designates can always modify meetings or events created by a designate. Creating a designate is unlike giving someone your account password, something the Office of Information Technology strongly discourages. You can control how much access a designate has, and you can remove someone as a designate without affecting your other designates. If your department maintains a resource that gets scheduled, such as a conference room or a piece of equipment, you can set it up with a resource calendar account. Each resource has a designate or designates who can confirm or deny appointments. The designates can control who can reserve the resource and who can view its schedule. There is no need to rely on a paper calendar or someone's memory to keep track of important dates and meeting times. Since the calendar is available virtually all the time, no one has to wait until the office is open to reserve the room or equipment. The CS&T calendar can help you manage your resources more efficiently. If you would like to get accounts on the calendar server or would like more information, please see the "Calendar" section of the HelpDesk Web site at helpdesk.ua.edu/calendar, or call the HelpDesk at 348-2435. |
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